CREATING REQUISITIONS & REVIEWING APPROVALS IN THE WIDELY ACCEPTED PURCHASING WORKFLOW SOLUTION CAN NOW BE PERFORMED ON THE WEB WITH ONLY AN INTERNET BROWSER. THE BEAUTY OF THIS SOLUTION IS THAT CUSTOMERS CAN CONTINUE TO RUN THEIR SAGE 300 ‘ON-PREMISE’ YET LEVERAGE THIS SERVICE TO REACH LARGE NUMBERS OF NON-FINANCIAL REQUISITIONERS.

Web Approvals

Senior staff and executives who are required to perform an essential step in the workflow process by approving (or declining) requisitions can now do so using the Web Approval.

Purchasing Workflow can be configured to send out “approval notifications” via email with a hyperlink directly to launch the specific Web Approval.

Funds Availability (the ability to look-up budget status and review other requisitions and PO commitments contending for budget), and the ability access any attached Workflow Documents are two important features of this solution that assist the approval decision makers.

Web Requisitions

Requisitions in Purchasing Workflow can now be created with just a Web Browser and access to the Internet. The Web Requisition interface is elegant and easy to use; this makes the requisitioning process simple for non-financial users.

Web Requisitions complement the powerful Purchasing Workflow suite that operates with Sage 300.

This service is especially useful where a large number of non-financial users exist, where technical barriers exist to deliver Sage 300, or where the organizations users are frequently mobile yet need to create Requisitions remotely.

The Pacifictech GO App for Smartphone Approvals

For the travelling executive, the Web approvals can be accessed from a smartphone browser. This capability can significantly improve the workflow completion performance. The Pacifictech GO App allows you to process these approvals seamlessly.

Pacifictech PunchOut - Web Procurement Catalog

A punchout catalog is a catalog that resides on a supplier’s e-commerce site but is viewable by customers who are using their own company’s procurement applications to make purchases – in this case Pacifictech’s PW-Web.

The technology used redirects buyers from their procurement app to the supplier’s website. From the supplier’s site, customers can search for, compare, and select what they want to buy before returning their shopping cart items to PW-Web for approval and creation of the purchase order.

With the PunchOut, you can customize shopping experiences for staff to view the supplier’s latest catalogs in real-time.The PunchOut benefits allow buyers to:
• Easily view products and services with pricing (which can be pre-negotiated)
• Process simplified shopping from within PW-Web so you can place orders faster
• Control the product information each user / location sees, such as pricing, inventory, and branding
• Enable your staff to place orders quickly and efficiently

Technical Design

Web Requisitions & Approvals is the first of a number of genuine Cloud-based Web Portals that leverage the power the Pacifictech Workflow solutions and Sage 300.

Pacifictech provides the Web based technology as a Cloud Service; the Web forms communicate with the customers “on-premise” implementation of Sage 300 via Web services.

Web Requisitions and Approvals remove the technical complexity of an Internet facing solution from the customer.

Business Model

Web Requisitions are an ongoing cost to the customer, the charges comprise of a transactional fee that decreases for high volume users.

A service contract is mandatory between the customer and Pacifictech as the service provider.

Zero Overhead Implementation

Where Purchasing Workflow has already been implemented, there is minimal effort required to have the organisation leveraging the benefits that the Web Requisitioning & Approvals portal can provide.